Document Imaging
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Leadership
Srest Information Technology (SRest) is a leading provider of end-to-end
web-based solutions to enterprises worldwide.
SRest technology to increase the speed at which organizations innovate.
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Document Imaging |
Document imaging is the process of converting paper documents
into electronic images using a scanner and a computer. Once the
paper documents are converted to electronic images, they are
stored as files on a hard drive, external drive, CD, or on the
Internet. Copies of the stored documents can then be kept within
the office or off-site for an emergency backup and that can be
viewed effortlessly in seconds from any computer.
Companies all over the world use document imaging to organize
their files and make it easy
for people within their organization
to access their files.
This storage method saves businesses thousands
of dollars a year in paper costs, actual storage space within the
office, and in time spent by employees handling paper documents
through the process of filing, retrieving, and later re-filing
once a task is complete. By having a backup of all your data,
you are protected from their permanent loss in case of fire or
other disaster.
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Benefits
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There are many benefits to using document imaging. Some of them are:
Save Business time & money
By using document imaging, they no longer have to look
for the documents that someone else may have. Office staff
can call up an image of any document with a few key strokes
and put it away with even fewer strokes, others can view the
same document from another location at the same time, even
if that location isn’t in the same building. It also helps
to increase productivity when everyone that is working on a
particular project can view the files simultaneously.
Manage records easily
When all the documents are electronic you can now take backup
of all your important data. With the huge hard drive and CD
storage space available today it makes sense to keep digital
copies of documents even if you still prefer to keep the hard
copies on site. Data recovery is easy. By having a backup of
all your data, you are protected from their permanent loss in
case of fire or other disaster.
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Benefits continued..
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Eliminated the need for file cabinets
Paper takes up lots of floor space & file cabinets.
Using document imaging eliminates the need for traditional
file cabinets and storage facilities. It makes an exact copy
of each piece of paper and stores the "image" in an electronic
file folder. Anyone with proper security and access can retrieve
a document or file in a matter of seconds from a desktop PC.
Prevents Lost Files
The fact is paper documents can be very easily destroyed, file
in the wrong place, lost or stolen.
If your important files are
lost or get into the wrong hands, the damage and resulting cost
could be immense. Using document imaging exclusively to prevent
files from being lost is worth the investment.
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Benefits continued..
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Compliance
Complying with evolving regulations can be difficult,
because depending on the industry, there may be demanding
mandates. At least if your files are stored electronically
and backed up, you can be confident that your records will
be available for years to come.
Srest provides document imaging solution to meet every company’s
needs, regardless of company size or budget. If you would like to
know more about how to apply an imaging solution in your company,
Contact us to learn more about how a document imaging solution
can save your company time and money. Let SRest design a solution to
meet your imaging needs.
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